Virtual Business
Management
Simplify your business operations
and reclaim your time
What is a Virtual
Business Manager?
The strategic mind of a COO with the work ethic of a VA
Partnering with a Virtual Business Manager gives you freedom by delegating not just tasks but problems and whole areas of responsibility that bog you down as a business owner
The Problem
Do any of these problems sound like you?
Your business keeps
you from your
FAMILY
Too busy running
the business to
GROW it
PARALYZED by
reporting and
compliance
Too much chaos
to try and
SCALE
Miss doing the
work you LOVE
because of admin
Money slipping away
due to lack of a
SYSTEM
Feel OVERWHELMED
by small business
paperwork
Miss doing the
work you LOVE
because of admin
Money slipping away
due to lack of a
SYSTEM
Feel OVERWHELMED
by small business
paperwork
The Solution
Take the first step towards business efficiency
Spend more time
with your
FAMILY
We run the business
so you can let it
GROW
Get Un-PARALYZED
by reporting and
compliance
Streamline the
chaos so you can
SCALE
Skip the admin so
you can do what you
LOVE
Save money by
implementing a
SYSTEM
Be UNDERWHELMED
by small business
paperwork
Skip the admin so
you can do what you
LOVE
Save money by
implementing a
SYSTEM
Be UNDERWHELMED
by small business
paperwork
Meet Sid
As a small business owner, your to-do list never seems to end. Recurring administrative tasks demand your time and energy—time that could be better spent growing your business, enjoying life, or focusing on what matters most. That’s where Fields’ Administrative Services comes in.
Led by founder Sid Fields, FAS specializes in streamlining back-office operations to help small businesses run more efficiently. With over a decade of experience—including ten years as the administrator of a family-operated planing mill—Sid has successfully transformed inefficient processes, reducing a 50-hour weekly workload to just 18 hours. His expertise spans bookkeeping, payroll, human resources, contract oversight, AIA billing, and technology integration.
Beyond business administration, Sid’s diverse background includes four years as a youth pastor, five years as a volunteer mentor, and founding Fields’ Karate, where he teaches martial arts to the next generation. His passion for organization and efficiency translates into customized solutions that lighten your workload, reduce stress, and support the long-term success of your business.
At FAS, we don’t just handle tasks—we become experts in your business, identifying opportunities to improve processes and streamline operations. Partnering with us means gaining a dedicated team committed to excellence, innovation, and your success. Let us handle the details so you can focus on what you do best.
Calendar
Schedule a Call to get started with your Virtual Business Manager
Services
Discover some of the ways our team can streamline those duties so you can focus on your business goals and reclaim your evenings.
System Implementation
Turn Chaos into clarity with tailored systems that save you hours each week and keep your business running smoothly
Bookkeeping
Support
Stay audit-ready and in control with accurate, timely bookkeeping services designed for small business success
HR & Compliance
Reporting
Maintain thorough records and up-to-date compliance custom processes for your small business
Client Testimonials
Working with Fields Administrative Services has been a game-changer for my business! Sid is incredibly organized, professional, and efficient. What I appreciate most is his personal approach. He was able to identify where my business needs were and tailor services specific to those areas. Thanks to Fields Administrative Services I have more time to focus on growing my business. I highly recommend him for reliable and top-notch administrative support!
— K. Compton
Fields’ Administrative Services has assisted us with a few projects. Sid always puts his all into getting everything set up in a way that functions well and makes the admin load lighter. he took the time to go over the systems he had set up, as well as make suggestions for improvement moving forward. I would recommend him to anyone looking to offload some of their administrative tasks to someone who will put in as much effort and care into it as you could want.
— A. Ross
Fields Administrative Services has been instrumental in assisting us with several projects. Sid approaches each task with dedication, ensuring that systems are set up to function efficiently and lighten the administrative load. He took the time to thoroughly explain the processes he implemented and provided thoughtful suggestions for ongoing improvement. If you’re looking to delegate administrative tasks to someone who genuinely cares about delivering excellent results, I wholeheartedly recommend Fields Administrative Services.
— D. Walters
Stepping into
Administrative Freedom
Book a discovery call to explore the tasks you’re ready to delegate and determine how we can best support your business needs.
Begin a three-month introductory engagement that allows us to familiarize ourselves with your systems and processes. During this time, we’ll thoroughly assess your current workflows and identify areas where we can enhance efficiency and support your administrative needs.
At the end of the first three months, review the tasks and processes, and authorize a six-month engagement with a monthly rate. During this six-month period, FAS will focus on making significant improvements to your processes and standard operating procedures (SOPs).
Review the outcomes of the six-month engagement, make necessary adjustments, and confirm an annual letter of engagement. This establishes the foundation for the lasting partnership we aim to foster with our client.
FAQ’s
Why does FAS work through contract amounts instead of an hourly basis?
Contract amounts are an all-around more fair way to conduct business. With contracts mistakes on the part of FAS do not cost your company anything to correct, thus reducing your risk. Any efficiencies achieved by FAS are to the benefit of FAS. Further, an hourly basis opens your company up to contractors dragging their feet for more billable hours or outright lying about the billable hours. FAS avoids such a concern and any accusation with contract amounts. It is a protection for both sides.
What factors go into figuring a contract amount?
There are a number of factors that play in to a contract amount. Among them is the nature (difficulty level) of specific tasks to be delegated, the time estimated or tracked to complete those tasks, and the fact that FAS will only ever bring on Americans to do your administration and will pay them a reasonable rate given the accuracy and timeliness expected of them.
Are contract amounts and terms negotiable?
Yes, contracts are negotiable until executed. Some portions are more negotiable than others. For instance, the standard terms & conditions will not be as negotiable as the company-specific terms & conditions or specific task list. The better the client and partner relationship the more negotiable things tend to be because of the trust built.
Why establish an independent small business instead of working for a virtual assistant broker?
First, business ownership is a matter of personal fulfillment and freedom for Sid, the owner & operator. Second, VAs tend to be more limited in scope and partnership. They certainly have their place depending on the needs of your company but FAS looks to be more of an Executive Assistant service with more investment in your company. Third, most VA brokers use cheap labor and pay them poorly. FAS will only employ Americans at a reasonable rate.
How does FAS handle special projects?
Special projects can be handled three different ways depending on the scope of the project. First, if smaller special projects are expected frequently we can include a block of time in the contract amount with an hourly rate for hours required beyond that block of time each month. Second, for special projects with a clear scope that can be estimated with confidence FAS will provide a separate bid that can be executed as a contract for that project. Third, for special projects that are likely to expand unforeseeably or are too complex to accurately estimate an hourly rate can be agreed upon to form a contract for that project.
What is the preferred program for administration?
MS Excel is the preferred program for data organization, management, and analysis. Some have argued that the business world literally runs on Excel by pointing out that almost every company, from mom & pop shops to global conglomerates, use Excel heavily. And most small businesses that don’t use Excel would do well to start. Excel is structured enough to maintain standardization, but flexible enough to custom tailor to your company’s needs. There is an automation programming language built in to allow for custom programming to automate a host of tasks.
What known tasks or projects are outside the scope of FAS?
Every person and organization has limits to their scope, whether due to ability, willingness, or purpose. FAS is clear about a few things outside of its scope.
- FAS does not fill primarily customer-facing rolls (i.e. receptionist-type tasks). These are typically better filled by a dedicated customer-facing representative. As needed we are happy to contact customers to fulfill other administrative requirements.
- FAS does not design or build websites. This is a niche specialty outside the scope of FAS. We are able to make simple informational updates to existing websites and are happy to interface with a third-party contractor to accomplish website builds or re-designs.
- FAS does not do graphic design. This requires a special artistic streak that we can appreciate but not duplicate. We are happy to apply logos and such provided by graphic designers to documents and programs.
- FAS does not generate sales leads or make sales. We will specialize on your company’s processes but not necessarily your company’s industry. Salesmanship is its own niche specialty and is often industry-specific. We are happy to build and maintain estimating programs as special projects.
- FAS does not prepare or file year-end income tax returns. This is a highly specialized task that requires a CPA. However, FAS is happy to prepare other tax returns and remittances like sales tax or quarterly estimated payments.
- FAS does not perform collections services. This is another niche specialty that happens to be regulated as well. We are happy to issue invoices and answer customer questions about invoices as we are able.
- FAS does not perform on-site processes regularly. FAS is a remote service company. With a few case-by-case exceptions, all services are to be performed remotely. Should a special on-site need arise on occasion those can be treated as special projects and negotiated separately.
